Track every purchase order from expected delivery through warehouse stocking of received products — with real-time boards, mobile check-in, optional large format kiosk displays, and smart notifications that keep your entire team informed.
From the moment a PO is expected to the moment product is on the shelf, Insight tracks every step.
A visual receiving board gives your warehouse team instant visibility into every PO — what's overdue, what's arriving, and what needs attention right now.
Illustration of the 8-column PO Receiving & Stocking Board. Screenshot placeholder — your real board replaces this.
From the receiving dashboard to check-in to stocking — your warehouse team runs the entire process from a phone or tablet, right on the floor.
At-a-glance stats for scheduled, arrived, in-progress, and completed POs. Bar charts and doughnut charts show daily progress and issue breakdowns. Filter by today, this week, or this month.
Green for matches, yellow for shortages, red for overages. Auto-saves as you go — come back later if interrupted, nothing is lost. Report issues with photos while the driver is still there.
When a delivery shows up, tap "Mark Arrived" right from your phone. The board updates instantly so your team and office staff know what's on the dock without a phone call.
After check-in, the stocking workflow picks up on mobile too. See what's ready to stock, start stocking, and track progress — all from a phone or tablet in the warehouse.
The interface is so intuitive that warehouse staff can start using it immediately. Color coding makes errors obvious, and the workflow matches how operators naturally think about receiving and stocking.
Receiving is only half the job. Once a PO is checked in, the stocking pipeline tracks it through to the shelf — so nothing sits on the dock forgotten.
Checked-in POs automatically queue for stocking. Warehouse team sees exactly what needs to be shelved.
Progress bars show received vs. stocked counts in real time. See who's working on what for accountability.
Product is on the shelf and inventory is updated. The full lifecycle — from expected delivery to stocked — is complete.
The stocking columns are built right into the Receiving & Stocking Board shown above — columns 6, 7, and 8. Your team sees the entire lifecycle in one view, from overdue deliveries all the way through to product on the shelf.
No switching screens. No separate system. One board tracks it all.
Put the receiving board on a warehouse monitor so the entire team can see what's arriving, what's being worked on, and what's done — without touching a computer.
Illustration of the large format kiosk display. Screenshot placeholder — your real display replaces this.
In-app alerts, email notifications, and discrepancy-aware messaging keep your warehouse, AP, and purchasing teams in sync.
Illustration of the in-app notification panel with smart discrepancy detection.
Turn a multi-hour (or multi-day) process into minutes
You don't need to replace anything to get started
Already have an ERP or VMS? Use MDS Insight's PO Receiving & Stocking as a standalone module. You get the receiving boards, mobile check-in, optional large format kiosk display, and smart notifications — all without touching your existing accounting or inventory system. Many operators use Insight modules to fill gaps where their primary system falls short.
Use MDS Insight as your full business management platform and PO Receiving & Stocking integrates seamlessly with inventory, purchasing, and accounts payable. Warehouse bin locations, product inventory records, and stocking actions all update your live inventory automatically.
Real efficiency gains that impact your bottom line
Eliminate the back-and-forth between warehouse and office. Staff stays in the warehouse doing their job, not delivering paperwork.
Many vendors offer 1-2% discounts for payment within 10 days. Process invoices faster and savings add up quickly.
Stop paying for products you didn't receive. Discrepancies are caught immediately, not weeks later.
Between the boards, kiosk display, and notifications — everyone knows what's happening without asking. No meetings, no phone tag.
Every action is timestamped and user-attributed. See who worked on what, when they started, and when they finished.
Expiration date tracking, quantity verification, warehouse bin location management, and stocking confirmation keep your inventory data reliable.
See how the full PO Receiving & Stocking pipeline can transform your warehouse operations